Education Financial Services is proud to provide
excellence in financial management, grants
administration, treasurer, and accounting services.

			Align strategic plan with five-year financial plan
			Provide options (based on best case practices) for strategic priorities in five-year plan
			Outline major expenditures and document assumptions
			Develop negotiation strategy for major expenditures in five-year plan
			Construct term sheets and preliminary agreements for large purchases
			Provide oversight and guidance for all bid processes and/or negotiations.

			Ongoing budget reviews and support in managing to budget
			Provide cash flow management advice and guidance
			Ongoing financial assessments
			Monthly and Quarterly Financial Reports for Board and Administration
			Mid-Year and End-of-Year Financial Summaries and Recommendations
			Financial benchmarking built into the five-year financial plan
			Evaluation of trend and comparative data from other similar community and traditional public schools when available
			Introduce best case practices when relevant.

			Integration of grants into long-term financial strategies
			Accounting alignment with grant reporting requirements
			Grant administration to ensure alignment with USAS coding and state/federal reporting requirements
			Ensure checks and balances within accounting operations
			Assurance of accurate accounting data for presentation of financial reports, analysis, and recommendations.

			Signatory to certify availability of funds
			Establish appropriate checks and balances
			Oversee administration of payroll and payables
			Accommodate SERS and STRS filing and payment requirements
			Complete all required state and federal reports and financial EMIS data
			Plan and implement reserve growth plan and ORC135 investments
			Prepare and oversee budget and long-term financial plan
			Ensure adherence to established board policies
			Provide equity position updates with budget
			Provide ongoing training and support to Director/Board in school funding and accounting
			Assistance with accessing and managing all government and private grants.

			Use a model purchase requisition, order, invoice, payment process
			Certify funds for all contracts and purchases over $500
			Maintain a capital asset and inventory ledger
			Present monthly fund balances for each restricted and non-restricted fund
			Reconcile all bank statements and USAS reports monthly
			Provide monthly, quarterly, mid-year, and annual financial information, including ending fund balances for each fund, receipts/disbursements summary, cash flow analysis, and year-to-date budget/actual analysis.

			Conduct strategic planning sessions with Director and Treasurer
			Help Director establish goals, strategies and action steps in accordance with the Federal No Child Left Behind Act
			Construct, submit and revise CCIP Consolidated Plan throughout the year
			Act as a liaison between school and Ohio Department of Education
			Track expenditures, fund balances and cash requests on a monthly basis
			Assist Treasurer with Project Cash Requests to ensure adequate cash flow
			Process EMAD (Educational Monetary Assistance Distribution) report.

			Evaluate purchasing options to ensure highest value for lowest cost
			Implement “request for proposal” process when size of purchase provides opportunities for appropriate savings
			Provide ongoing assessments of current vendors and sustain updated list of alternative vendors
			Annually negotiate procurement rates for recurring expenses.

			Validate and confirm operating procedures for compliance
			Prepare required reports
			Reconciliation of policies to current procedures
			Use report schedule to meet reporting requirements
			Continuous improvement of procurement processes and procedures.

			Assist in procurement of best value food provider
			Administrative oversight to ensure food count is entered on time
			Directly handle all concerns with vendor.

			Ensure Board policies are in place for all required areas
			Oversee the maintenance of updated Board policies
			Oversee implementation of Board policies
			Review current board policies
			Identify any areas of deficiency
			Monitor state/federal requirement changes
			Make recommendations to Board.

			Evaluate current facility needs for instruction and operations
			Assess current facility infrastructure
			Design long-term tech plan to align with needs and grant support
			Oversee negotiations and procurement of facilities in line with long-term strategic plans
			Oversee maintenance and repair of facility infrastructure
			Evaluate and make recommendations for future planning priorities.

			Prepare and oversee implementation of marketing plan
			Creation of all promotional material
			Maintenance of website and email system
			Distribute promotional material.

			Evaluate current technology needs for instruction and operations
			Assess current tech infrastructure
			Design long-term tech plan to align with needs and grant support
			Oversee procurement of technology equipment and network requirements
			Oversee maintenance of technology infrastructure
			Evaluate and make recommendations for future planning priorities.